DM Track Privacy Policy
Last updated: August 18, 2026
DM Track is made by Dependent Media. It is software for timing and recording track & field meets. This policy explains what the apps store, what leaves your device, and what we can see. It covers DM Track on iPhone, iPad, Mac, and Apple TV.
We do not sell your data. We do not use advertising or analytics SDKs, and we do not track you across other apps or websites.
The short version
DM Track handles data in three separate tiers. Which ones apply depends entirely on how you use it.
| Tier | What happens | Can Dependent Media see it? |
|---|---|---|
| On your device | Solo Timer recordings, race times, app settings | No |
| On your local network | Devices at a meet share video and results directly with each other | No |
| Cloud Sync (opt-in, off by default) | Team and meet data syncs to our server | Yes |
If you only use the app to time races on one device, nothing leaves that device and we never receive any of it.
1. Data stored only on your device
The Solo Timer records video and race times to the app’s private storage — video and audio from your camera and microphone, the race clock, and the finish times you record. This data stays on your device. It is not uploaded to us. Deleting a race in the app, or deleting the app, removes it.
2. Data shared on your local network
When you run a meet with more than one device (phones, an iPad, a Mac, an Apple TV), those devices talk directly to each other over your local Wi-Fi. They exchange camera video, race timing, results, and roster information for the meet in progress. This traffic goes between your own devices. It does not pass through our servers and we cannot see it.
3. Data stored on our servers (Cloud Sync)
Cloud Sync is off by default. If a coach or administrator turns it on, the following is stored on our server (sync.dependentmedia.com) so it can be shared between that team’s own devices and people:
- Team/organization name and settings
- Meets and events — schedules, heats, results, and recorded marks
- Athlete records — first and last name, display name, bib number, team, group, event entries, availability, and performance marks
- Athlete photos, where a coach has added them
- Coach notes and feedback about an athlete
- Account information for coaches and staff — email address, and the sign-in tokens used to log in
- Basic operational logs needed to run the service
Who can see it
- Coaches and staff you invite to your organization can see your organization’s data.
- Athletes given a read-only login can see only their own record — their events, marks, availability, and any feedback a coach has explicitly chosen to share. Coach-private notes are never shown to athletes.
- Dependent Media can access data on the server only as needed to operate, back up, secure, and support the service.
4. Athletes and minors
DM Track is used by schools, and the athletes in it are often minors. Athlete records are created and controlled by the coach, school, or organization using the app — not by the athletes themselves. That organization decides what is entered, who is invited, and what is shared. We act on their behalf as a service provider and do not use athlete information for any purpose other than providing the service.
We do not knowingly allow athlete records to be used for advertising, profiling, or any commercial purpose. If you are a parent or guardian and want an athlete’s information corrected or removed, contact the coach or school that runs the account, or contact us and we will assist them.
5. Device permissions
| Permission | Why |
|---|---|
| Camera | Recording races and finishes; live camera feeds during a meet |
| Microphone | Detecting the starting gun, and audio on recordings |
| Local Network | Finding your other DM Track devices at a meet |
| Location (optional) | Recording where a camera is placed at a venue |
| Photos (optional) | Adding an athlete photo you choose |
Declining any of these limits the related feature but does not prevent the app from running. Solo Timer needs only camera and microphone.
6. Retention and deletion
- On-device data stays until you delete it. The app automatically removes its oldest video recordings when its storage allowance fills; race times are kept.
- Cloud Sync data is kept while the organization’s account is active. A coach or administrator can delete athletes, meets, or the entire organization. You can also email us to request deletion of an account and its data.
7. Security
Connections to our server use HTTPS. Passwords and sign-in tokens are stored hashed, never in plain text. Access to an organization’s data requires a valid session for that organization. No system is perfectly secure, but we take reasonable measures to protect this information and we act promptly on any issue we discover.
8. Children’s privacy and schools
We do not offer DM Track directly to children. Accounts are created by coaches, schools, or organizations, who are responsible for obtaining any consent required by their institution or by law before entering an athlete’s information.
9. Changes to this policy
If we change this policy we will update the date at the top and, for significant changes, notify account holders by email.
10. Contact
Questions, corrections, or deletion requests: Dependent Media — josh@dependentmedia.com